The world is becoming more and more flexible even when it comes to interviewing. Professionals have started understanding that there is dearth of time. So, now, they resort to taking skype interviews. Because of the same, when a candidate is selected to make the process swift, you create the offer letter email and send it to them for acceptance. In this, details related to salary, benefits, work schedule, are also mentioned.

However, there is a slight difference in the tone and the content. So, in this blog, you can expect a job offer letter format and tips for sending the same as an email. Take a look.

Inform them over call first

Before sending the offer letter to the person, you should tell them that you are really excited to have them on board and as the part of the process, you are extending a job offer letter to them. Besides, you should also give them a time limit to accept the offer letter. A personal call creates a better bond and eliminates the chances of getting the mail skipped.

Write the right subject line

Now comes the content part, when you write an email, you should try to make the subject short, creative but to the point. The character limit should be 50. Include the name of the company, position.   line must include the name of the company, and the job position.

Attach necessary documents

Make sure you give candidates all the information that they should have before accepting the job offer. For instance, think of what they would require to make their decision of rejecting or declining your offer. So, make benefits program, company policies and compensation plans a part of the email by attaching them. Don’ t send an employment contract right away, that can be overwhelming for them. Apart from this, you can see the offer letter format to make a great one.

Send Job offer letter as an attachment

Using a light tone, explain the candidate that they have been selected and how happy you are about the same. Make sure they know what made them the right choice for the job position. Here is a format you can use as a reference-

Dear ___________,

Congrats on receiving the offer from ___________. We are excited to offer you the position of _________ in _____________.

As discussed over call, please find the documents related to your salary structure and other benefits in the attachment.

Please accept the offer letter or else reach out to me in case of any concerns. Please accept the offer before ________.

We also attached _____________, __________, _______ to hel you make your decision.

Looking forward to have you in our team.

Best,

• Name
• Job title
• Email
• Phone number

Make sure your offer letter format includes these-

• Job details
• Contingencies, if applicable
• At-will statement
• Compensation

Benefits

• Deadline for accepting/declining the offer
• Your contact details

Now you are perfectly ready to release an offer letter to any candidate.

Happy recruiting!