In order to stay organised, HR teams are proactively using HRIS. Why shouldn’t they? HRIS improves and streamlines HR functions. It is, therefore, necessary for every working professional, especially in the HR domain, to be familiar with the HRIS basics.
This overview will hopefully help you at various levels, take a look.
What is the Full Form of HRIS?
Majorly people believe that HRIS stands for Human Resource Information System. However, some argue that the full form is Human Resource Information Software.
The term HRIS, HRIS software and HRIS system mean the same. So, whenever someone uses any of these terms, they are not wrong.
What does an HRIS do?
All the human-related data is consolidated and managed by HRIS. It includes:
- The demographic information like the gender, contact, birth date, bank details etc.
- The designation related information like pay rates, salary slip, manager and department name as well.
- The benefits that the employee enjoys in the policies.
- The request status of leaves, and shows the leave balance too.
The information stored by the HR software is then turned by it into meaningful and insightful reports. These reports show trends and help in making important business decisions.
Where should I get the HR software implemented?
The software reduces the HR workload so it should be used in your organisation. If you have offices at multiple locations then you should try to get that deployed at all the location. You can also choose to have a centralized system to manage all the chores which should ideally be your head office. Also, you should look for HR solution in Delhi, if your office is in Delhi-NCR.
When should you invest in HRIS?
There will come a point when you yourself will realise that managing employee data in the spreadsheets, especially the one related to payroll has become a pain in the neck. So, instead of waiting for that time to come and then buying software in haste, it is better to invest in one already. The time when your headcount starts increasing and employees are above 20, you must get HR software deployed. Delhi -NCR companies should prefer HR solution in Delhi so that support and implementation are smooth.
How many employees can a single software handle?
The same depends on system to system. Even when your headcount is low, you should choose a scalable software. Mostly HR software are able to handle a minimum of three thousand employees. There are software who can handle up to 15,000 employees and more as well.
How to use HRIS?
So, after you have chosen the HRIS, you should take the following steps-
- Use optimally- Some HR use the software the company has invested in fully. Migrate all the data to the HRIS software. You will need time to get used to the new technology but make sure you are leveraging what you have invested in optimally.
- Focus on learning- You will definitely need time to get accustomed to using the HR software. If you have selected software with great UI, it will be easier for you to adopt the software. Navigating through the software, clicking here and there, you will discover the ways to use the software.
- Ask for support- After implementation, proper training to run the software should be held by the software provider. This is why we told you if your company is in Delhi, HR solution in Delhi should be chosen. Asking for support frequently will be easier that way.
- Stay up to date- HR software, especially the cloud ones keep on updating their software which means the same keeps surging in value. So, take time to learn and use the new updates appropriately.
