Making a job offer to a candidate may seem to be smooth sailing and easy, it is not. If not done with proper coordination, effort and concentration, it can leave a bad impression on the candidate and ruin it all. So, in this blog, we tell you how you can extend the offer letter the right way after selecting the best fit from the offer letter templates.

To begin with, here are a few important details, you must not miss.

• To whom does this role report to? This should be clear as the hiring manager and team lead many not be the same.
• What is the pay scale for the job role? Draw the pay structure for the same.
• What will influence the final compensation of the employee? For instance, you may offer a higher package to the candidate with more experience.
• Will there be any sort of bonus? So, make sure you discuss compensation, bonuses, rewards and commissions in detail.
• Will there be any benefits that the individual selected for job position will enjoy? For instance, you may be considering to offer stock options to high job profiles and training opportunities to other positions.
• In how many days should a candidate accept the offer letter? Generally, the candidates won’t take much time in accepting the offer letter. However, if a very desirable candidate is taking a lot of time in accepting the offer and you are waiting for them, you should decide the duration.
• When the final candidate is negotiating, you may want to check on the other candidates you have put on hold.

Now that you have several well thought and worked-upon offer letter templates, you are ready to float the job offer. But should you shoot the job offer directly? No. You should make the offer over call first. Also, the approval for the offer letter should be quick. For the same, you should eliminate a few seniors and keep the most important ones in the approval hierarchy. In the meanwhile, you should ask the candidate over call so as to gauge his level of interest in the job offer. Apart from the same, you should try to get the process automated so that you can save time. Moreover, You should proof-read the offer letter before mailing it. Make sure it includes everything that is required. It should also be unique and engaging.

Using the software, you should track the candidates answers and requests and queries. The candidate may raise negotiation request, at this time you should decide if you really want only this candidate to join or you have some other options. If you can’t exceed the budget, you should consider extending the job offer to other candidates that you have put on hold. When you will have a tool to automate this work, you will be able to easily track the progress. So, upload the offer letter templates and get started today!